PRIVACY POLICY OF Lakeside IP BV
Version June 2025
1. Objective of this privacy policy
1.1. This is the privacy policy of Lakeside IP BV, a private limited company under Belgian law, registered in the Belgian Crossroads Bank for Enterprises with the number 1015.370.165, VAT BE1015.370.165 RPR/RPM Leuven (Belgium), with its office at 3140 Keerbergen (Belgium), Ganzendreef 13, [email protected], (hereinafter “Lakeside”).
Lakeside’s activities are focused on advice and services with regard to patents and/or intellectual property rights of all sorts, and the registration, the obtaining, the protection, exploitation, and/or the commercializing thereof.
1.2. Lakeside attaches great importance to the protection of your privacy and endeavors to process your personal data in a transparent and confidential manner, in accordance with the applicable legislation.
This privacy policy tells you about your personal data that Lakeside processes, where it obtains such personal data, how it uses the personal data concerning you, how long it stores that personal data, to whom it may provide that personal data, and your rights with respect to the processing of your personal data.
1.3. This privacy policy applies to and on all (commercial) relationships between Lakeside and its clients, prospects and business partners, including their employees, directors and/or representatives, to all forms communication by or with Lakeside, as well as to the visitors of its website www.lakeside-ip.eu.
2. What does ‘personal data’ mean?
2.1. Personal data is all data pertaining to identified or identifiable natural persons. A person is deemed to be identifiable if they can be directly or indirectly identified by means of a number or by means of one or more elements that are specific to the physical, physiological, economic, cultural or social identity of that individual.
3. Who is the data controller under this privacy policy?
3.1. The data controller, meaning the person determining the purposes and means of the processing of personal data, under this privacy policy is:
Lakeside BV
registered in the Belgian Crossroads Bank for Enterprises with the number 1015.370.165
RPR/RPM Leuven (Belgium)
3140 Keerbergen (Belgium), Ganzendreef 13
4. Why does Lakeside process any personal data (the purposes)?
4.1. Lakeside processes personal data for the following purposes:
- To negotiate and draft a contract with clients, service providers and/or business partners ;
- To execute, provide and/or improve its services to its clients;
- To execute its agreements with its clients, service providers and/or business partners;
- For its own accounting purposes;
- To comply with the applicable law and regulations;
- (Direct) marketing purposes;
- To optimize and analyze the functioning, quality, management and content of Lakeside's website; or
- To establish, exercise or defend legal claims.
5. Whose personal data does Lakeside process?
5.1. Lakeside processes the personal data of the following categories of data subjects:
- Clients;
- Service providers;
- Prospects;
- Employees, agents, directors and/or representatives of its clients and/or service providers, when Lakeside has direct contact which such persons in negotiating and/or executing its contract with the (prospective) clients and/or service providers.
6. What personal data does Lakeside process?
6.1. Lakeside can process, inter alia, the following categories of personal data, insofar as and if such is relevant to the purposes referred to in this privacy policy:
- Identification details: (Given) name and/or surname, date of birth, VAT-number and/or registration number;
- Contact details: Address, email address, telephone number and/or any other contact details;
- Company data: Activities, directors and management, shareholders, employees, position or professional activities, company name or denomination of activities, and/or invoicing data;
- Function title; and/or
- Online data: Data (cookies) from your visit to Lakeside’s website, as indicated in Lakeside’s cookie policy https://lakeside-ip.eu/general-terms-and-conditions/cookie-policy.
6.2. In principle Lakeside does not process any sensitive personal data, only when explicit consent was given by the concerned data subject.
6.3. Lakeside does not intend to process the personal data of any persons under the age of 18. It only processes such personal data with permission of the parent or guardian of such person. If you feel that we have collected personal data concerning a minor without such consent, please contact us (see contact details).
7. How does Lakeside collect the personal data it processes?
7.1. Lakeside receives the personal data:
- Because you yourself provided your personal data to Lakeside;
If you do not provide Lakeside with the necessary data to fulfil its (contractual or legal) obligations, it is possible that in certain situations this will prevent Lakeside from carrying out its services.
- From third parties, such as clients and/or service providers of Lakeside, patent bureaus, patent offices, intellectual property offices and/or other relevant institutions or official bodies;
- Through your interest in products or services by Lakeside;
- Through your visit to Lakeside’s website (www.lakeside-ip.eu);
- Trough communication with Lakeside; or
- From public information sources or public registers, such as, but not limited to, the Belgian Crossroads Bank for Enterprises, and similar sources.
8. Lakeside’s legal grounds for processing the personal data
8.1. When Lakeside processes personal data it does so on the basis of one of the following legal grounds:
- The contract between you and Lakeside and the execution thereof;
- Its legal obligations, such as tax law, accounting, etc.;
- Its legitimate interests, such as for example for the execution of the contractual obligations with its clients and/or service provider, the establishment, exercise or defense of legal claims, for marketing purposes or for the optimalization of Lakeside’s website; or
- Your consent.
9. With whom is your personal data shared?
9.1. Your data is in principle not shared with third parties, with the exception of:
- Lakeside’s clients and/or service providers, where such is necessary for the execution of the contract with such parties;
- Lakeside’s local patent agents and/or patent attorneys where such is necessary for the execution of the contract with Lakeside’s clients;
- Patent bureaus, patent offices, intellectual property offices and/or other relevant institutions or official bodies, where such is necessary for the execution of the contract with Lakeside’s clients;
- Third parties if Lakeside is obliged by law or regulation to do so (for example the government, tax administration,…), or pursuant to an order or decision of any competent judicial, regulatory or other authority;
- Lakeside’s accountant and/or legal counselors and attorneys in view of Lakeside’s accounting and/or its legal protection or claims;
- The competent authorities in the context of legal proceedings and/or to safeguard and defend Lakeside’s rights and/or claims;
- Lakeside’s shareholders;
- (Potential) acquirers or partners in the context of a possible transfer or sale of Lakeside, or part thereof, or in the context of a merger of Lakeside with a third party, including but not limited to the context of a due diligence and/or contract negotiations; or
- Other third parties when you explicitly consent hereto.
Your personal data will not be shared with third parties for purely commercial purposes.
9.2. When needed, Lakeside enters into a processing agreement with companies/persons that process your data on its instructions to ensure that the level of security and confidentiality with respect to your personal data is maintained.
9.3. In certain circumstances, Lakeside can be required to transfer personal data to a third party based outside the European Economic Area (‘EEA’), for example a patent agent and/or attorney located outside the EEA. Lakeside undertakes to comply with the additional requirements as set out by the General Data Protection Regulation (‘GDPR’) for transfers outside the EEA, such as the standard contractual clauses, if applicable and necessary. Further information can be demanded by e-mail to [email protected].
10. How is your data secured?
10.1. Lakeside always processes your personal data fairly, lawfully and in a transparently manner. This includes the following guarantees:
- Personal data will only be processed in accordance with the defined purpose of this privacy policy;
- Personal data will only be processed insofar as it is adequate, relevant and not excessive;
- Personal data will only be accessible to the necessary people.
- Employees and service providers will be bound to hold personal data confidential.
- Technical and security measures have been taken to minimize the risks of unauthorized access to or processing of personal data;
11. No automated decision-making
11.1. There is no automated decision-making, including profiling, applicable within Lakeside.
12. How long is your personal data retained?
12.1. Your data will be retained ten (10) years after termination of your contract with Lakeside, or after the termination of Lakeside’s contract with its client and/or service provider, this in the context of its contractual liability.
In case your relation with Lakeside is solely non-contractual, and no contract with a client and/or service provider is applicable, your data will be retained for five (5) years after your last contact with Lakeside this in the context of its non-contractual liability. However, it is possible Lakeside needs to retain your data longer for another purpose, such as its legal obligations (accounting purposes, etc.).
After the aforementioned retention periods, Lakeside has a verification period of one (1) year to verify if the personal data can be deleted and to delete the personal data.
13. What are your rights with respect to your personal data?
13.1. As a data subject you have the following rights:
13.1.1. The right of access
You have the right to receive confirmation of the fact that Lakeside is processing your personal data and you have the right to request access to your personal data. Prior to Lakeside granting you access to that data, it could request written confirmation of your identity.
You can request one (1) free copy of the personal data that is being processed. For any further copies requested, Lakeside may charge a reasonable fee based on administrative costs.
13.1.2. The right to correction of your personal data
You have the right to have your personal data amended where it is incorrect of incomplete.
13.1.3. The right to withdraw your consent
Where the processing is based on your consent, that consent can be withdrawn at any time. However this will not affect the legitimacy of the processing that took place before you withdrew your consent.
13.1.4. The right to erasure of your personal data (the so-called ‘right to be forgotten)
In the following cases you can demand the deletion of your personal data:
- The personal data is no longer required for the purposes for which it was collected and/or processed;
- You withdraw your consent and there is no other legal ground for processing the personal data;
- The personal data has been unlawfully processed;
- You object the processing of the personal data and there are no overriding compelling legitimate grounds; or
- When personal data must be deleted in accordance with a legal obligation.
The aforementioned right to be forgotten does not apply to the extent that processing is necessary:
- For exercising the right of freedom of expression and information;
- For compliance with a legal obligation which requires processing to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- For reasons of public interest in the area of public health in accordance with the GDPR;
- For archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with the GDPR in so far as the right to be forgotten is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
- For the establishment, exercise or defense of legal claims.
13.1.5. The right to restrict the processing of your personal data
You have the right to halt or restrict the processing of your personal data if:
- You dispute the accuracy of the personal data, with such during the period in which Lakeside is able to check the accuracy of the data;
- The processing in unlawful and you object to the deletion of the data but insist that the processing be restricted;
- The data is no longer required for processing purposes but you require it for the purposes of legal proceedings;
- You have objected to the processing thereof in anticipation of further clarification, or where the legitimate interest of Lakeside outweigh your own, insofar as we invoke those interests for the purpose of processing the data.
Where processing has been restricted, your personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a European Member State.
13.1.6. The right to object against the processing of your personal data
You have the right to lodge an objection:
- Against the processing of personal data, unless Lakeside puts forward compelling legitimate grounds for such processing that outweigh your interests, rights and freedoms or that pertain to a legal claim; or
- Against processing for direct marketing.
13.1.7. The right to portability
You have the right to obtain your personal data processed by Lakeside in a structured, common and machine-readable form. In addition, you have the right to transfer these personal data to another controller where the processing of the personal data rests solely on the consent obtained from you.
13.1.8. The right to lodge a complaint
You have the right to lodge a complaint with the supervisory authority. You can file your complaint to your national Data Protection Authority (DPA). You can find the contact details for all European DPAs on the website of the European Data Protection Board.
13.2. Should you wish to exercise one of the aforementioned rights, you can send your request by email to [email protected].
13.3. Where your requests are manifestly unfounded or excessive, in particular because of their repetitive character, Lakeside may either:
- charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or
- refuse to act on the request.
14. Third-party information
14.1. Lakeside’s website may contain links to other (third-party) websites. Lakeside has no control or influence on third-party websites. Lakeside cannot be held liable for the content and functioning of such websites and any associated pages, nor the quality of any products and/or services offered on them. A link or reference on Lakeside’s website does not automatically mean its approval, consent or recommendation thereof. Consulting such links and any references is entirely at your own expense and risk.
15. Cookies
15.1. For the terms and conditions of use and data collection via Lakeside’s website (www.lakeside-ip.eu), and the use of cookies on this website, Lakeside’s cookie policy is applicable in addition to this privacy policy. Lakeside’s cookie policy can be found at https://lakeside-ip.eu/general-terms-and-conditions/cookie-policy.
16. Changes to this privacy policy
16.1. This privacy policy may be amended from time to time. The date of any amendment, if any, will be indicated on its heading.
Before any such change comes into effect, you will be notified of it by a paper version, by an e-mail, or by a pop-up on Lakeside’s website.
17. Miscellaneous
17.1. The invalidity or unenforceability of any one stipulation or article, or part thereof, of this privacy policy shall not result in the invalidity or unenforceability of such provision as a whole, or of any other provision of this privacy policy, or of this privacy policy as a whole. In the event that the validity or enforceability of any provision, or part thereof, of this privacy policy is jeopardized or seriously challenged, the jeopardized or challenged part will be replaced, including the restructuring of the provision in question, so as to be able to lawfully maintain such provision in full force and effect or to replace such provision by a valid and enforceable provision as comes closest to this privacy policy, purpose and effect of the invalid, illegal or unenforceable provision, subject to the operation of this article not negating the purpose of the present privacy policy.
18. Questions
18.1. Should you have any question with regard to this privacy policy, or about the way Lakeside processes your personal data, please do not hesitate tot contact Lakeside by e-mail at [email protected].